Wedding seating plan maker
Seat families, set the head table, and send the venue a clear plan.
Wedding seating plan maker for reception seating — import the RSVP list, keep households together, and put every guest on a seat.
A spreadsheet cannot show the room.
Excel sorts names. It cannot show who sits next to the speakers, or that Table 4 is too close to the kitchen. A late plus-one should be moving a seat, not a night of dragging text boxes.
Families, head table, and the venue layout
Start from a wedding template or build the room: rounds for dinner, a sweetheart or head table, dance floor, bar, and cake table.
- Guest groups so families and friend circles stay at the same table
- Auto-assign that balances groups across tables
- Dietary requirements and comments on each guest
- Shareable view and edit links for the couple, parents, and planner
Print, share, or add a QR code at the door
The plan you edit is the one guests and staff follow. Export a printout, share a view link, or add a QR code so guests can look up their table.
- Printable chart and guest list for the venue
- View and edit links so you are not emailing conflicting versions
- A QR code when guests need to look up their table
- Export A3 or A4 boards sized for the venue easel
How to build a wedding seating plan
Place tables
Add tables to match the venue: round dinner tables plus a head table or sweetheart table.
Import and group guests
Import the guest list. Tag families and friend groups so you can find them later.
Seat VIPs, then the rest
Seat households that must sit together first, then auto-assign the rest and tidy leftovers.
Send the plan to the venue
Share a link with your planner, or export a printout and QR code for the welcome table.
Frequently asked questions
Can I keep families at the same table?
Yes. Put guests in a group, then seat the group together or let auto-assign prefer tables with space for the whole group.
Can I start from a wedding template?
Yes. Templates give you a typical reception layout — rounds, dance floor, stage — so you are not placing every table from scratch.
Can I set a sweetheart or head table?
Yes. Place a long table or head table, seat those guests first, then fill the rounds around it.
Can my planner edit the same file?
Yes. Send an edit link. You both see tables and assignments update in one project.
Keep exploring
Start your wedding seating plan
Build a reception plan couples, planners, and venues can all follow.